Bookkeeping service for UK businesses.
Monthly reconciliations, MTD-ready records, VAT coding, and close by the 7th.
The standard UK accountancy model assembles records in January. That's bookkeeping done badly. Through Compliance Vault™, your records are reconciled monthly with a hard close on the 7th of the following month — so your numbers are accurate while they still matter.
Direct answer
A bookkeeping service keeps a business's sales, purchases, bank transactions, receipts, VAT coding, and accounting records accurate throughout the year. UK companies must keep accounting records, and HMRC can charge penalties if tax records are not accurate, complete, and readable. RR Accountants closes bookkeeping monthly by the 7th through Compliance Vault™ so the accounts, VAT returns, and tax forecasts are built from current records.
Reviewed by Iftikhar ur Rashid, FCCA. General information, not personal tax advice.
Is this for you?
- Every UK business that wants visible monthly numbers, not annual surprises
- Limited companies that need management accounts for decisions, banks, or investors
- VAT-registered businesses requiring digital records under MTD
- Landlords with multiple properties needing portfolio-level reporting
- Sole traders moving towards MTD Income Tax (April 2026)
- Businesses where VAT, payroll, or year-end accounts keep being rebuilt from old records
What's included.
Monthly reconciliation
Bank, card, and PayPal accounts reconciled monthly — no carry-forward unknowns.
Invoice & receipt capture
Sales invoices and supplier bills entered with VAT capture and category coding.
Monthly close on the 7th
Hard cut-off on the 7th of each month. After that, late records trigger the late-close protocol.
MTD digital records
All records kept to MTD digital-link standards from day one.
Software setup
Xero, QuickBooks, FreeAgent — set up and integrated with your bank and Compliance Vault™.
VAT-ready transactions
Every transaction VAT-coded so quarterly returns are a confirmation, not a reconstruction.
Records retention discipline
Accounting records organised so tax, accounts, and HMRC questions can be supported.
Accounts-ready monthly file
The year-end accounts file is built from monthly closes, not reconstructed after the year ends.
The system that turns this service into a year-round process.
Evidence Pack stores every record in audit-ready form. Deadline Lock tracks the 7th-of-month close cutoff. Portfolio Reporting Pack uses the reconciled data to produce monthly P&L, balance sheet, and cash position — delivered by the 7th of each month.
Read more about Compliance Vault™Documented in your engagement letter. Reviewed annually.
- WhatsApp typically under 30 min
- Email within 1 working day
- Monthly close by the 7th
- Phone manned reception, typically within 10 min
Three steps. No back-and-forth.
Step 01: 20-minute call
We confirm fit and walk through how this service would work for your business.
Step 02: Engagement and onboarding
Engagement letter, Direct Debit, and Compliance Vault™ setup — typically within 24 hours.
Step 03: Year-round delivery
Monthly numbers, tracked deadlines, advisory raised — and an Annual Compliance Review every 12 months.
Every client. Every year.
Every RR client is reviewed annually to keep engagement terms, KYC records, service scope, and payment arrangements current. It is the mechanism that turns bookkeeping from a filing task into a maintained standard.
Read more about the Annual Compliance ReviewLetter of Engagement
KYC / AML records
Service scope
Payment arrangement
Bookkeeping fees depend on transaction volume, VAT, software, payroll, and reporting needs.
A specific fee is agreed in writing after your 20-minute call. No hourly billing. No surprise charges. No add-on tiers.
What you get from us that you don't get elsewhere.
Monthly close, not annual scramble
Records closed by the 7th. Numbers are accurate when decisions are being made.
MTD ready by design
Digital records and digital links from day one. No retrospective re-mapping when MTD rules change.
No data dumping
We don't accept 'just send the bank statements in December'. Compliance Vault™ requires monthly discipline — that's why standards work.
Software-agnostic
Xero, QuickBooks, FreeAgent — we work with what you have or set up what you need.
Bookkeeping service for UK businesses — common questions.
What's included in monthly bookkeeping?
Bank reconciliation across all accounts, sales and purchase invoice entry, VAT coding, expense capture, supplier statement reconciliation, and a monthly close on the 7th. The Portfolio Reporting Pack — your monthly numbers — is delivered after the close.
What does the 7th-of-month close mean?
Your records for the previous month must be submitted to us by the 7th. We then reconcile, close, and deliver your Portfolio Reporting Pack. Late records trigger the late-close protocol — one per quarter included free; further late closes are +25% on the monthly fee. The standard exists to protect quality across all clients.
Which software do you use?
We're software-agnostic. Most clients are on Xero or QuickBooks Online; some on FreeAgent. We can set up new software during onboarding or migrate from your existing platform. The software is incidental — Compliance Vault™ defines what gets done.
Will you handle my receipts?
Yes. Most clients use Dext or Hubdoc for digital receipt capture (we set up during onboarding). Receipts are processed, VAT-coded, and matched to transactions automatically. Paper receipts can be photographed via the mobile app.
How much does bookkeeping cost?
Bookkeeping fees depend on transaction volume, VAT status, software, payroll, reporting needs, and how clean the records are when we start. Specifics are agreed in writing after a 20-minute call.
Often handled together.
Before you book, check whether this is the right type of firm for you.
Good fit
- You want compliance handled before deadlines become urgent.
- You want advice based on clean records, not January guesswork.
- You value published response standards and a named accountant.
Not the right fit
- You want the cheapest filing-only option.
- You want grey-area schemes or aggressive tax positions.
- You regularly send records late and still expect rush filing.
Book a 20-minute call.
We'll confirm whether we're a fit, and if we are, we'll tell you exactly what bookkeeping would look like for your business.