KPIs for landlords
Yield, occupancy, debt service coverage, the metrics that matter for property portfolios.
RR AccountantsLast updated: 2025-01-154 min read
Per-property KPIs
- Gross yield % = annual rent / property value × 100. Quick comparison of properties.
- Net yield % = (annual rent − operating costs) / property value × 100. The number that actually matters.
- Occupancy % = months let / 12. Tracks void exposure.
- Rent collection % = rent collected / rent due. Reveals tenant arrears.
Portfolio KPIs
- Debt service coverage ratio (DSCR) = net rental income / mortgage payments. Lenders care about this — keep above 1.25 for safety.
- Loan-to-value (LTV) % = total mortgage debt / total portfolio value. Risk indicator.
- Cash flow per property after mortgage and Section 24 — this is the actual cash you net
- Capital growth % — change in property values over time
Operational KPIs
- Days to re-let — speed of finding a new tenant after a void
- Maintenance cost as % of rent — is the property eating into yield?
- Tenant retention % — how often tenants renew
How to track
A simple spreadsheet with one row per property and the KPIs as columns. Update monthly. Review portfolio-level numbers quarterly and per-property numbers when reletting or refinancing.
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