Bookkeeping Templates
Expense trackers, receipt logs, and reconciliation templates to keep your records organised.
How to use these bookkeeping templates
These templates carry the monthly disciplines: recording income and expenses as they happen, reconciling the bank until the difference is zero, and keeping the documents HMRC expects behind every figure. Used monthly, they keep books honest; used in January, they become archaeology tools.
They also mark the boundary where spreadsheets stop being enough: VAT registration or Making Tax Digital thresholds mean digital records in compatible software. The templates then remain useful as process checklists on top — and the bookkeeping guides in this hub explain each discipline in depth.
Frequently asked questions
Spreadsheet or software — which should I use?
Below VAT registration and MTD thresholds, a disciplined spreadsheet works. At or near them, move to MTD-compatible software and keep the templates as process checklists. The habit transfers; the tool upgrades.
How often should I use the reconciliation template?
Monthly, same day each month. Match every bank line to the books, resolve what does not match, close only at zero difference. An hour a month; the alternative is a very expensive January.
What do I do with receipts once recorded?
Scan and store them digitally — HMRC accepts digital copies — organised by month or category, backed up. The record without the receipt behind it is an assertion, not evidence.
Need help with bookkeeping and records?
Book a call and we will explain the next steps clearly.